EVENT STAFFING BRIEF
Free template from Elite Entertainment
https://www.eliteentertainment.ca/event-staffing-brief

EVENT AND OBJECTIVE
Event / project name:
Format (activation, retail, trade show, private party, shoot or other):
Date(s), event hours and time zone:
Expected guests / audience:
What should the team help accomplish?

VENUE AND ACCESS
Venue name, address and city:
Meeting point and on-site contact:
Access passes, parking, load-in and venue restrictions:

ROLES AND HEADCOUNT
For each role: duties, number of people, arrival time and finish time.
Specify greeting, product conversations, demonstrations, hosting, serving,
bartending, dealing or on-camera roles separately.

SCHEDULE AND BREAKS
Arrival:
Briefing and setup:
Guest-facing / filming hours:
Breaks and coverage:
Wrap and handoff:

BRIEFING AND PRESENTATION
Approved product message or creative treatment:
Training owner and materials:
Wardrobe, styling and who supplies them:

EQUIPMENT AND PERMISSIONS
Equipment, samples or supplies required:
Who supplies each item?
Venue permissions, access and other requirements to confirm:
For filming: intended image/footage usage and booking terms.
For poker: game, tables, cards, chips and equipment responsibility.

REPORTING AND OPEN QUESTIONS
What should the team report afterwards?
Who receives any agreed follow-up or handoff?
Outstanding decisions:

Confirm staffing, availability, duties, pricing and booking terms directly
with your provider. This planning template is not a confirmed booking.